Membership Information Privacy

All personally identifiable data collected by the Society will be kept securely by the elected Society committee members, and available only to these members for the duration of their term in office, for the express sole purpose of running the Society safely.

When a member joins OffShoot Photography Society they will be asked you to provide their name, an email address and a mobile phone number.  As our membership is only open to people over 18 we will request that they confirm that they are over the age of 18.

We will allocate a membership number to each member and together with this, we will maintain a record of subscription payments and the years that they are active in the society.

A record of attendance at meetings will be kept.

The above pieces of information are the only information items held by OffShoot of its members.

The information above will be used for the day to day running of the Society. Some specific uses of the data are:

  1. Determining eligibility to attend events, outings and voting at the AGM or an EGM.
  2. The emailing of the weekly Newsletter to members as well as the emailing of news on specific events or items that members of the committee may consider of interest to the members.
  3. Should items arise that require more immediate contact than email the mobile number will be used.
  4. Where required for insurance and legal reasons (as per the ‘Privacy & Data Protection’ section in our constitution) we will share records with legally authorised third parties.
  5. If we receive an affiliation verification request from an organisation (typically the IPF), initiated by an action taken by a specific member, we will validate that member’s membership to the requesting organisation.

Members may at any time request we provide the data held by the Society on themselves by emailing

When a member leaves the Society their email address and mobile number will be removed from our records and they will stop receiving member communications.

The remainder of their records will be held for a period of 3 years. Therefore we hold our members’ records as indicated above for the duration of their membership plus 3 years.

Leaving members may request we remove their records immediately on their membership termination by emailing

No data will be provided to any third party other than as disclosed above and any leak or breach of data will be reported to members immediately on discovery.

Any privacy concerns or queries can be raised via email to

Website User Privacy Information

We at take privacy very seriously. We would never disclose your personal information to third parties or use it for bulk mail lists or newsletters.

Submission of personal information is not required in order to browse our website and we strongly urge you NOT to disclose any of your personal addresses, emails or phone numbers when interacting in the comments sections.

You should however be aware that we record data about your visit to our website for statistical purposes. We only collect that to analyse our audience.

The data we collect in Cookies is not personally identifiable regardless of whether you are a registered user or not. Every computer and device connected to the Internet is assigned an Internet Protocol (IP) address. IP address can often be used to identify your country, state, and city and we may process that information for statistical purposes with the goal of understanding from where in the world you are coming from (also known as “IP geolocation”).

Our Cookies Policy

In compliance with the European Union legislation, we inform you that our website will store some information about your preferences how the website looks and operates on your own computer inside a tiny file called a ‘cookie’.

A cookie is a small piece of data that a website asks your browser to store on your computer or mobile device. The cookie allows the website to “remember” your actions or preferences over time.

You can delete all cookies that are already on your computer and you can set most browsers to prevent them from being placed. If you do this, however, you may have to manually adjust some preferences every time you visit a site and some services and functionalities may not work.

Most browsers support cookies, but users can set their browsers to decline them and can delete them whenever they like. A third-party website called has been setup to help you with instructions how you can do that on various browsers.

We use cookies to:

  • identify you as a returning user and to count your visits in our traffic statistics analysis;
  • remember your custom display preferences;
  • other usability features including tracking whether you’ve already given your consent to cookies.

Enabling cookies from is not strictly necessary for the website to work but it will provide you with a better browsing experience.

The cookie-related information is not used to identify you personally and the pattern data is fully under our control. These cookies are not used for any purpose other than those described here.

There may also be other types of cookies created after you’ve visited our website.

We use Google Analytics, a popular web analytics service provided by Google, Inc. Google Analytics uses cookies to help us to analyse how users use the site. It counts the number of visitors and tells us things about their behaviour overall – such as the typical length of stay on the site or the average number of pages a user views.

The information generated by the cookie about your use of our website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of our website, compiling reports on website activity and providing other services relating to website activity and internet usage.

Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google undertakes not to associate your IP address with any other data held by Google.


Data Deletion Request

As per the General Data Protection Regulation (GDPR) policies, users can request OffShoot delete their data. For requests to delete held data please email

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